Why Should You Install Time Attendance System In the Workplace?
15 Jan 2021
The time attendance system is gaining popularity with each passing day in the business world. This system has become an essential part of the organizations in keeping a record of their employees and calculating work hours. The mobile access control system has made it easy to track and access information. Let’s look into more advantages of time attendance system and devices to understand why you should install it in the workplace!
Advantages Of Time Attendance System
Mobile Access Control System
The best part about the time attendance system is its mobile access control system. The employees can access the attendance device with their mobiles at anytime, anywhere. Many jobs are remote or constantly on the move for deliveries or repairs.
So, this system helps the employees in clocking in and out as per their presence and absence time. Also, management can track their movements away from the workplace. It helps them in keeping the job hours transparent and accurate.
Restriction Of Access
A major benefit that these time attendance systems provide is restricting the access of non-employees. With a biometric system, irrelevant people cannot get into the building. Also, the entry of employees can be limited to certain areas of the office.
This system helps in making the building and area secure from trespassers. No one can simply wander to any restricted department; they would need to register their fingerprints or face images to gain access. Also, the authorities can manage the restriction of access with the help of the software.
Eliminates Human Error
When it comes to manual work, the chances of human error increases, even the most experienced person can make any mistake. They are bound to cause any fault or oversight of any flaw. In the workplace, the inaccuracy of data can create many problems. There is no guarantee that even with computers or calculators, the employees will not make any mistake.
Therefore, these attendance machines help in controlling human errors. These devices provide solutions by changing the manual work into automated work through software and technology. Hence, they prevent mistakes and keep attendance and other records accurate. The use of fingerprints, facial recognition, passwords, or cards eliminates any chances of blunders.
Saves Time From Manual Work
When it comes to manual work and record maintenance, a whole lot of resources are required. The proper paperwork and its accurate arrangement are needed. You have to sort through the papers and keep them organized. This whole process can be quite time-consuming and hectic.
Moreover, the company needs to keep the supply of many items. It has to replenish papers, pens, ink, markers, printers, and other similar stuff to maintain the record. This manual work turns out to be costly and takes space. Also, it inhibits from working on some other valuable matters.
Keeps The Records Secure
This system is technology-based and creates a database to save the information in it. The employees’ data and information are recorded in the system. Also, this is a mobile access control system so that it can be operated remotely.
So, the data punched into the device, and software remains safe and secure. No one can access them except the concerned authorities and personnel. Also, the information is accessible in times of need at any place. Hence, the system stays free of glitches and protect the data and information.
Generates A Central Database
With the advent of technology, recording, organizing, and processing data has become easy. You can create a centralized database for the time attendance machine. If you have multiple departments or floors, the data of all the employees can gather in one central system.
Once the data is collected in one database, tracking it from anywhere, at any time is easy and quick. The managers can access the employees’ record with the help of the software. Also, the database supports a massive assembly of employees’ information and keep it safe and secure.
Eliminates Chances Of Time Theft
These attendance systems have eliminated most of the chances of buddy punching or any cheating. Now, the employees cannot take breaks more than their allotted time. Also, they cannot clock in for any other co-worker.
Further, this system helps in keeping track of everybody’s movement and time duration in the workplace. That prevents any chances of time theft and miscalculations. No one can challenge an automatic, technology-based time attendance system.
Gives A Quick Calculation Of Salary Or Payroll
The time attendance system is automatic and more efficient. It calculates the attendance, working hours, break time, and absenteeism on its own. Moreover, it also records, tracks, and process the work schedule and create the timesheets.
With the help of attendance software, companies save time and calculate the payroll each month with it. The employees also do no worry about their respective work hours. They can focus on their job and keep away from the accounts or calculations of their salary.
Helps In Advancing Business
In the past, paper-based, manual system was useful due to the lack of resources and technology. However, now you have access to advanced techniques and technology. For the growth of the business, the latest and innovative solutions are essential.
When you grow your organization, the data and employees also increase. Hence, to track this information, you need a quick and automated system. So, it becomes imperative to install biometric system and time attendance machine in your company.
Provides Quality Work
The outdated and old methods of time attendance are time-consuming and limit the quality of work. The paper-based system is more prone to mistakes and human errors. Also, it costs more money, stress, and trouble for the people. The employees stay tensed about their records and payroll calculations.
However, with time attendance system, they save time and give quality work rather worrying about their records. Also, due to the mobile access control system, they can track their information for any discrepancies and assurance of correct data.
Companies can contact Efficient Systems Pte Ltd in Singapore for the installation of time attendance system.